09 May 2019

US Department of Labor proposes revisions to the overtime rules

The US Department of Labor in March 2019 issued long-awaited proposed regulations that would extend federal overtime pay to workers, an effort that was thwarted in 2016 when the courts halted changes implemented by the Obama Administration that would have gone into effect December 1, 2016. Had the 2016 rule changes proceeded forward, the salary threshold for salaried-exempt employees, which would have been adjusted every three years for inflation, would have been $913 per week ($47,476 per year). Additionally, the annual salary threshold at which the salaried-exempt duties' test is relaxed for certain highly compensated employees would have been $122,148 per year (up from the current $100,000). It was estimated that the 2016 rule changes would have extended overtime pay to an estimated 4.2 million employees. (Email from President Obama, May 17, 2016.)

The 2019 proposed overtime rule changes

The US Department of Labor under the Trump Administration proposes milder changes to the rules, expanding overtime pay to an estimated 1 million (as compared the estimated 4.2 million under the 2016 rule change). The Department states that in developing these rule changes, it relied on extensive public input including six in-person listening sessions held around the nation and more than 200,000 comments.

Following are highlights of the changes that would be effective 60 days following the publication of the final rules.

  • Increase the minimum salary required for an employee to qualify for exemption from the currently enforced level of $455 to $679 per week (equivalent to $35,308 per year)
  • Increase the total annual compensation requirement for "highly compensated employees" (HCE) from the currently enforced level of $100,000 to $147,414 per year
  • Commit to a periodic review to update the salary threshold with any change requiring a notice and comment period before adoption
  • In meeting the salary thresholds, allow employers to use nondiscretionary bonuses and incentive payments (including commissions) that are paid annually or more frequently to satisfy up to 10% of the standard salary level
  • The overtime protections would not change for:
    • Police officers
    • Fire fighters
    • Paramedics
    • Nurses
    • Laborers including: non-management production-line employees
    • Non-management employees in maintenance, construction and similar occupations, such as carpenters, electricians, mechanics, plumbers, iron workers, craftsmen, operating engineers, longshoremen, and other construction workers
  • No changes to the job duties test
  • No automatic adjustments to the salary threshold

Public comments

Interested parties may submit comments on before May 21, 2019. Identify comments with

"Regulatory Information Number (RIN) 1235-AA20" and submit them electronically through the Federal eRulemaking Portal http://www.regulations.gov or mail them to Melissa Smith, Director of the Division of Regulations, Legislation, and Interpretation, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Avenue NW, Washington, DC 20210. For access to the docket to read background documents or comments, go to the Federal eRulemaking Portal at http://www.regulations.gov.

Employment tax considerations

Should the standard salary tests be revised, employers should consider the extent those changes will increase their employment tax expense.

The unemployment insurance wage base and/or tax rate schedules are tied directly to the average annual wage in some states (e.g., Washington), and in these states, higher overall wages could mean a bump in employers' unemployment insurance taxes.

If additional employees are hired to avoid overtime costs, employers should consider the employment tax impact of restarting the wage base for added employees (e.g.; Social Security and unemployment/disability insurance.)

Resources

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Contact Information
For additional information concerning this Alert, please contact:
 
Workforce Advisory Services - Employment Tax Advisory Services
   • Kenneth Hausser (kenneth.hausser@ey.com)
   • Debera Salam (debera.salam@ey.com)

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EY Payroll News Flash

Document ID: 2019-0894